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Proof of Travel Examples

Confirmed travel plans are required for expediting your passport within 14 days (or 30 days if a visa is needed).

Proof of confirmed travel plans can be plane ticket confirmation, business letter, or employment letter from the business HR Department.

  • Plane Ticket or Flight Confirmation

    You can submit a copy of your flight itinerary, plane ticket, plane e-ticket, or any other flight confirmation.

  • For Driving Plans (Mexico and Canada)

    You can write a brief statement to the U.S. Department of State Philadelphia Passport Office. Please use the format below:

     

    U.S DEPARTMENT OF STATE

    To whom it may concern,

    (YOUR NAME) will be traveling to (COUNTRY YOU ARE VISITING) on the (DATE OF TRAVEL). I will be crossing the (BORDER) by (MEANS OF TRAVEL). The reason for this trip is (REASON FOR TRAVEL). I’d like to request to expedite my passport application in time for this trip. If you have any questions, please call me at (PHONE NUMBER).

    NAME, DATE AND SIGN

  • Sample Business Letter

    COMPANY LETTERHEAD
    Attention to: US Department of State
    Passport Services

    DATE

    To Whom It May Concern

    We are currently making arrangements for (APPLICANT’S NAME) to travel to (NAME OF FOREIGN COUNTRY) in order to (STATE THE NATURE OF THE BUSINESS TO BE CONDUCTED). The tentative dates for this trip are (ENTER A DATE WITHIN THE NEXT 2 WEEKS). As it is our company policy we cannot make any travel plans until we have his/her passport number. We would greatly appreciate your help in getting (APPLICANT’S NAME) passport expedited.

    If you have any question please do not hesitate to contact us at (ENTER A CONTACT NUMBER)

    Sincerely,

    AUTHORIZED SIGNER
    TITLE
    PHONE NUMBER

  • Sample Employment Letter

    COMPANY LETTERHEAD
    Attention to: US Department of State
    Passport Services

    DATE

    Dear Sirs/Madam:
    (FULL NAME) is required to have a valid US Passport by (DATE) in order to start or maintain employment with our company.

    Thank you for expediting this application and do not hesitate to call or e-mail me should you have any questions.

    Sincerely,

    AUTHORIZED SIGNER
    TITTLE
    PHONE NUMBER